- Why do I need to submit payroll reports if I am already making premium payments?
- What if my payroll is higher or lower than I already submitted?
- How do I calculate payroll premium and complete my payroll report?
- Why are class codes listed with different dates on my payroll report?
- I made a mistake on my payroll report. How do I correct it?
- Do I need to send in a payroll report if I have no payroll?
- Where do I send my payroll report if my policy is in jeopardy of being canceled soon?
- How can I verify State Fund received and posted my payroll report?
Why do I need to submit payroll reports if I am already making premium payments?
Polices on stipulated billing plans are initially invoiced based on estimated payroll. At the end of the policy term, we'll give you a final invoice based on actual payroll reported. You'll need to complete the payroll report(s) you receive. This makes sure the correct premium is paid based on the actual payroll.
What if my payroll is higher or lower than I already submitted?
You can resubmit your payroll report with the updated payroll figures. Simply cross out the information that needs correction and write in the correct information, re-sign, re-date, and write “Revised” on the report, so we can verify when the changes were made. You can email the revised payroll report to BSU@scif.com. If you don’t have a copy of the previously submitted report, please call customer support at (888) 782-8338 between 8:00 AM and 5:00 PM Monday through Friday to request one be emailed to you.
How do I calculate payroll premium and complete my payroll report?
You don't need to calculate premium if your policy is on one of our stipulated billing plans. You’ll need to provide payroll figures for each class code for the period specified on the payroll report. You’ll also need to provide payroll for covered officers, LLC members, and/or partners included in your policy. We have a guide to reporting payroll that can help you once you've registered with State Fund Online. For more information on State Fund Online benefits or to register, visit Benefits of State Fund Online. You can also submit a payroll report by calling (888) 782-8338 between 8:00 AM and 5:00 PM Monday through Friday. You can also mail your payment or payroll report to:
State Fund
P.O. Box 51092
Los Angeles, CA 90051-5392
Why are class codes listed with different dates on my payroll report?
This is called a split payroll and occurs when there is an anniversary rating date on your policy. The anniversary rating date is the month and day that rates, rating plans, and rating systems are initially applied to an in-force policy and each annual anniversary thereafter. This causes your policy to have more than one rate. As a result, you’ll need to note each class code and date specified on your payroll report.
I made a mistake on my payroll report. How do I correct it?
If you have a copy of the incorrect payroll report, cross out the incorrect information then write in the corrected information, re-sign, re-date, and write “Revised” on the report, so we can verify when the changes were made. You can email the revised payroll report to BSU@scif.com. If you don’t have a copy of the previously submitted report, please call customer support at (888) 782-8338 between 8:00 AM and 5:00 PM Monday through Friday to request one be emailed to you.
Do I need to send in a payroll report if I have no payroll?
Yes, you need to submit a payroll report to notify us that you have no payroll. If you're a registered State Fund Online user, you can select the “Pay Outstanding Payrolls & Bills” link when you are logged into your account to submit the payroll report. You'll select the "Zero Payroll" option at the top of the page. If you're not registered for State Fund Online, you can submit your payroll report online by selecting "Pay & Report Payroll" on the homepage. You’ll need the policy number and the payroll period as listed on the payroll report. Lastly, you can call customer support at (888) 782-8338 between 8:00 AM and 5:00 PM Monday through Friday and speak with a billing representative to submit the payroll report.
Where do I send my payroll report if my policy is in jeopardy of being canceled soon?
If you're a registered State Fund Online user, you may click on the “Pay Outstanding Payrolls & Bills” link when you are logged in to submit the payroll report. If you're not registered for State Fund Online, you can submit your payroll report online by selecting "Pay & Report Payroll" on the homepage. You’ll need the policy number and the payroll period as listed on the payroll report. Learn more about the benefits of State Fund Online.
How can I verify State Fund received and posted my payroll report?
If you're a registered State Fund Online user, you can easily check your policy to verify your report was received, or you may call customer support at (888) 782-8338 between 8:00 AM and 5:00 PM Monday through Friday to verify that we've received and posted your report. For more information about State Fund Online or to register, learn about the benefits of State Fund Online.